Job Opening –The Office Manager/Victim Services Assistant

Job Description for Office Manager/Victim Service Assistant

The Office Manager/Victim Services Assistant is a full-time, hourly position located at the Four Corners Child Advocacy Center. This position reports to the Executive Director.
The Office Manager/Victim Services Assistant is a major player with a very significant and pivotal role with our agency.
 
GENERAL DUTIES:
• Responsible for accounts payable, accounts receivable, payroll, and producing financial statements using QuickBooks for non-profits;
• Professionally handles phone calls and walk-in traffic;
• Maintain donor database;
• Compose and send Thank you letters for donations and fundraiser events;
• Manage volunteer coordination;
• Organize and maintain administrative files;
• Schedules forensic interviews via law enforcement and child protective services as requested; • Schedules medical exams as requested;
• Schedule therapy appointments, as needed;
• Assist Victim Advocate when needed in preparing intake case files for interviews and/or medical exams;
• Assist Victim Advocate as needed in entering new cases into our case database system;
• Assist Victim Advocate in watching children in waiting room during the interviews;
• Assist Victim Advocate as needed in sorting and putting away donations;
• Enter case updates as requested by the Victim Advocate and Therapist;
• Coordinate data for the Executive Director for grant reporting purposes; and
• Coordinate with the Executive Director with producing needed documentation;
• Handles minor maintenance and care of the facility;
• Booking meeting room, coordinate refreshments, as needed;
• Maintain a pleasant office environment; including clean, healthy and safe physical environment and positive emotional environment;
• Other duties as assigned. Coordinate activities of the Multi-Disciplinary Team process
• Prepare meeting packets; including agenda, minutes, and supplemental handouts
• Gather necessary information from team members throughout the month
• Distribute materials in a timely manner to all members of the team
• Prepare for meeting; including coordination of lunch for meeting
• Procure professional surveys at a regular interval If the Victim Advocate is not available, this position:
        • Provides initial crisis support for child abuse victims when they arrive for forensic interviews                       and/or pediatric medical evaluations;
        • Assists victims in filling out all necessary intake paperwork in the absence of Victim Advocate;
        • Provides Parental Packet of information to families;
        • Provides a report to Victim Advocate regarding what was provided to the victims during the visit.
        • Provide court support and court education, when appropriate.
 
Accepts additional assignments from the Executive Director and/or Victim Services Coordinator when necessary.
 
REQUIRED SKILLS AND EDUCATION:
• Knowledge of bookkeeping/accounting practices;
• Working knowledge of QuickBooks for Nonprofits;
• Ability to work with a variety of individuals including families in crisis, law enforcement personnel, and child protective service workers;
• Highly motivated, flexible, reliable and a team player;
• Excellent organizational skills and very detail oriented;
• Coachable, self-aware, and open to feedback to improve development skills;
• Proficient computer skills; specifically Microsoft Word, and Excel;
• Working knowledge of office systems and equipment;
• Ability to work efficiently with minimal supervision;
• Ability to manage and prioritize multiple tasks;
• Excellent verbal and written skills;
• Willingness to learn about the child abuse system and family dynamics of child abuse;
• Reliable transportation;
• Willingness and ability to travel for out of town and/or out of state trainings;
• Must pass a thorough background investigation
• Three years’ experience in administrative support work preferred.

This is a full-time position   Pay $18-20/hour

Mural wall

Imagine a World Where All Children Thrive

LET’S MAKE IT HAPPEN

MONTEZUMA COUNTY SUPPORTS EACH OTHER

 

A team of high school students (Child Abuse Prevention Society (C.A.P.S.)) volunteered to paint a mural to raise awareness about child abuse in Montezuma County and to encourage residents to report their suspicions if they believe a child is suffering from maltreatment. Sponsored by The Michalak Farmers Insurance Agency – Durango and Region 9 Economic Development District of Southwest Colorado

If you haven’t had a chance to drive by the mural (on North Market St.), check out the images below.

It is beautiful, and such an great addition to our community.

 

How to spot GROOMING

Prevention Coordinator, Emily, has some great information on GROOMING. Be sure to follow our Facebook page to see the videos first on Monday afternoons.


 

Safe Sitter Class at the Advocacy Center

More and more teenagers are finding themselves in charge of their younger siblings while staying home without adult supervision during the pandemic. And to ensure the safety of children left home on their own, United Way of Southwest Colorado and the Four Corners Child Advocacy Center are offering a Safe Sitter Class for area kids. Thank you Montezuma Local News for the great story!

Take a look…

 

Beautiful September Quilts

21 amazing quilts were donated by Project Linus. Those quilts equal 420 volunteer hours! Amazing!! Thank you for your continued support.

WELCOME! Miguel Reza!

The Four Corners Child Advocacy Center is excited to introduce you to our newest team member, Miguel Reza. Miguel is a child and adolescent therapist. He has his MSW and will be focusing on helping children with problematic sexual behaviors heal. Miguel moved from Texas to Colorado in 2018. 

We are very excited about the insights Miguel will bring to our team. Join us in welcoming him!

Beautiful blankets get dropped off at the Center

Since the beginning of 2020, we’ve had 75 absolutely beautiful quilts and blankets donated to the Advocacy Center. We are constantly blown away by your generosity and your talent!

Welcome to Lacey Osterloh!

Join us in welcoming Lacey Osterloh as our newest child and family advocate at the Four Corners Child Advocacy Center. Lacey is pursuing her degree in psychology and wealth of experience as an adult advocate. We are so excited to have her as part of our team. WELCOME ABOARD!

Join our board!

Are you passionate about protecting children in our community? Looking to work together with a great group of local volunteers? Want to bring your great ideas and knowledge to an active nonprofit in Montezuma County? 

The Four Corners Child Advocacy Center has positions available on our board of directors. For more information, please complete the fillable PDF and send it to Nicci Crowley, outreach director, at nicci@nestcac.org.

COVID-19 Resources

We will be updating this news post regularly with great information. Check back periodically! 

Got siblings at home together? Are they starting to get on each other’s nerves? Here’s a great article our therapist, Rachel, found to share: SIBLINGS GETTING ALONG.